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The accident book is where all accidents and incidents are recorded in the work place. This is a requirement under the RIDDOR regulations. You need to be able to document any accident that's occurred. It's also good practice to make sure that every type of accident, or injury, or incident in the workplace is recorded correctly. These reports will be needed by the HSE or any other government department, insurance claims, things like that, as it gives a record of what's happened, and when it has happened, and who to. Now, there are different types of accident books you can buy. This particular one here is the HSE version, but there are other commercial accident books on the market as well that you can buy if you wish to. They're all basically the same because they're all of the same information. Now, with this accident book, the first side of it is, the first few pages, are just instructions on how to actually use the book. It starts off detailing some basic information, and then, it would just tell you the responsibilities of the employer, and the employee, and also summarize RIDDOR regulations.
As you get into the main part of the accident book, you notice at the top, it says report number. Now, the accident book, when you first open it, should have no information of previous accidents. All the information in this book must be kept separately under data protection. If we start putting all the details on here, and then, when an employee picks it up and they see other people's details, they can find their medical information, their contact details. This is a big data protection issue. Each of the sheets should be recorded with a number, and then, they would be stored centrally in the office.
At the top, it says about the person who's had the accident. It gives their personal details. Their name, address, their occupation. You may also want to put their phone number and things like that in there. You can put more information that's listed here. About the person filling in the accident book, so we know exactly who has filled the accident book in, and their name, their address, and also their occupation within the company. Then we're looking about the accident itself. Now, you may not be able to in this small area here, to record all the information, so you can write it on the back. Just write on the back of the sheet of paper or have extra sheets of paper. Say what's happened, the date, the time, say, where it's happened. Also, say how the accident happened, give any causes. Were there any witnesses? Did anyone see the accident? And, also, get the person, if possible, if they're about, to actually sign the book and also any other witnesses can sign the book. Then on the bottom, these are just sections here for the employee and the employer to complete. Then in the accident book itself, it may be that there's more than one record made. It may be that a record is made by individual witnesses, there may be separate statements, maybe you take some pictures of what's happened, or the incident and the scene. Just take them on a mobile phone, things like that, and you can record these in the accident book.
Now, anybody can actually fill in the accident book. It's not that an employer has to do it. Rules are anybody can actually fill that in. Now, getting hold of accident books. If you haven't got one in your workplace, you can have one for free. You can just go on to the download section of this website, and you can download the ProTrainings accident book and you can use that in your work place. All you need to do is print off the main sheets, and then, print off quite a lot of the summary sheets, and then, you can record those, put them in a folder. Once they're completed, remember, take them out of the folder and then, store them centrally in your office.